While most of us will NOT need to store mail locally, some may have a reason: for example, staff who are planning to leave the University and would like to leave a copy of their emails with a department.
We don't recommend following these instructions unless you have a compelling reason. To back up email locally, you will need to configure an email client to download your mail.
Below, we provide instructions for backing up your mail with Thunderbird, which is available for Mac, PC, and Linux. You are going to set up the email client to download your emails using POP, which is a mail protocol - a way of downloading your mail.
When you would like to backup your messages, you will open the client and wait for it to download your mail. Thunderbird is a free mail client for Mac, Windows, and Linux. These instructions will show you how to connect to Thunderbird via POP and backup your mail locally on your computer.
Pay attention to the option of what to do with Gmail's copy: it should say 'keep Gmail's copy in the inbox. These instructions were written for version 9 but may work in other versions. Now that your connection is set up, you can open Thunderbird any time you want to download new mail to your backup.
Note that with this setup, you should not be using Thunderbird to send e-mail from this account - this is just for the purpose of backing up your mail. Finding the Backup File on Your Computer. Near the bottom, note the location of 'Local Directory'. Gmail will be all ready to sync with Outlook Enjoy your Gmail account in Outlook, complete with fast indexed searching, conversation view, and more! Even if you have to enter your settings manually, it is still a fairly simple process.
If you receive the message Thunderbird failed to find the settings for your email account Select POP3 from the Incoming drop down box and input the Incoming and Outgoing server details manually. The Incoming server setting is pop. On your computer, open Gmail. In the top right, click Settings See all settings. You may need to click on the upward-pointing arrow to reveal it.
In that case you need to delete the account from Outlook, delete the saved Outlook credentials in the Credentials Manager, and then re-add the account. Click Update. Continue checking for updates until your Thunderbird is on version 78 at the earliest. A new window will prompt for a name and email address, Enter in your Name and UChicago email address.
By submitting your email, you agree to the Terms of Use and Privacy Policy. Even though most of the included Windows 10 apps have already garnered their fair share of negative press, some of the core pieces of the puzzle like the Mail and Calendar apps have proven themselves as worthy additions to the overall lineup.
As an example, my email server hosted on GoDaddy. From here the menu will show you a list of all the accounts you currently have linked to the Windows 10 app. First, choose a name for the account that Windows can use to label it and make it distinctive from any other providers you may have already added previously.
Next, fill out your username and password combo, which gets you into the server and retrieves any mail, calendar appointments, or notifications that might be stored in the internal inbox. A completed form should look something like this, with the username, password, and completed SMTP account info all filled out and ready to go. If the account was added successfully, you should now see it appear on the right-hand pop up bar which lists all accounts tied to the Windows Mail ecosystem.
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